5. An appeal for efficiency and co-operation
The Secretariat has made the following appeals on a number of occasions; we repeat them here with a view to improving mutual co-operation and the service we provide.

1.       Correspondence with the USG Secretariat increasingly takes the rapid form of faxes and this requires that the Curias' fax machines should be available at all times, without the need for a prior telephone call.

2.       Communication via e-mail is becoming more common every day amongst USG members. The Secretariat has e-mail and we ask you to ensure that every e-mail sent to the USG is dispatched at one and the same time to the two following addresses:
usgsegretario@pcn.net and usgsegretaria@pcn.net
if an immediate reply is required.
So as to avoid errors in publication, it is important that we are advised at once of changes to the INDEX PERSONARUM. We prefer to receive these amendments by FAX.

3.       Correspondence from the Secretariat to the Superiors General should be forwarded immediately to the addressee. If the Superior is away, a Council member or the secretary should be responsible for reading or dealing with the request or other communication. In fact, some curias are very efficient in this respect; others leave somewhat to be desired.

4.       Circulars from the Superior General which deal with interesting and current themes for reflection or study should be sent to the Secretariat, in the various languages, and may be used for consultation purposes to the benefit of members of the Union.

5.       The Conference Papers of our Assemblies are sent to the Superiors General in the language they have indicated to us. Extra copies can be acquired on request from the USG or the editor until stocks of that particular item are exhausted. A discount may thus be obtained.

6.       Each Superior General should inform his Treasurer at once of the annual subscription to the USG, so that payment is ensured within the first three months of the following calendar year.